--- title: "How to End an Email: Sign-Offs for Business and Outreach" description: "How to end an email in business: sign-offs from formal to casual in one table, comma rules for English and German, examples for sales" url: "https://compleadly.com/blog/how-to-end-an-email" lang: "en" lastModified: "2026-10-18T07:00:00.000Z" alternates: de: "https://compleadly.de/blog/e-mail-beenden" en: "https://compleadly.com/blog/how-to-end-an-email" fr: "https://compleadly.com/fr/blog/comment-terminer-un-mail" es: "https://compleadly.com/es/blog/como-terminar-un-correo" it: "https://compleadly.com/it/blog/come-concludere-una-email" pt: "https://compleadly.com/pt/blog/como-terminar-um-e-mail" x-default: "https://compleadly.com/blog/how-to-end-an-email" --- [Blog](https://compleadly.com/blog) [Content & Reach](https://compleadly.com/blog/category/content-reach) # How to End an Email: Sign-Offs for Business and Outreach Emails October 18, 202613 min read ![Sebastian Andes, Philipp Krapp & CompLeadly Team](https://media.compleadly.de/media/8b720e679e2f2b08cc017d1938d026c62e625a21790c6df1284c2d4075cb3582-2.webp)Sebastian Andes, Philipp Krapp & CompLeadly Team Last updated on October 18, 2026 ![Illustration on how to end an email: a sheet of paper with suggested closing lines and a signature slides into an envelope, next to a check mark for a finished closing](https://media.compleadly.de/media/909b5839797f689f4a9b0624cf05aae94e860a7cd249f40823a7fcccdce34afc.jpg) --- Table of contents [How to end an email: the four parts of a closing](https://compleadly.com/blog/how-to-end-an-email#how-to-end-an-email-the-four-parts-of-a-closing)[Email sign-offs by formality](https://compleadly.com/blog/how-to-end-an-email#email-sign-offs-by-formality)[Formal: for the first contact](https://compleadly.com/blog/how-to-end-an-email#formal-for-the-first-contact)[Neutral: for ongoing exchanges](https://compleadly.com/blog/how-to-end-an-email#neutral-for-ongoing-exchanges)[Warm: when you know each other](https://compleadly.com/blog/how-to-end-an-email#warm-when-you-know-each-other)[With a reference: a place or an occasion](https://compleadly.com/blog/how-to-end-an-email#with-a-reference-a-place-or-an-occasion)[Punctuation and formatting](https://compleadly.com/blog/how-to-end-an-email#punctuation-and-formatting)[Writing to German-speaking contacts](https://compleadly.com/blog/how-to-end-an-email#writing-to-german-speaking-contacts)[Match the sign-off to the greeting](https://compleadly.com/blog/how-to-end-an-email#match-the-sign-off-to-the-greeting)[How to end a cold outreach email](https://compleadly.com/blog/how-to-end-an-email#how-to-end-a-cold-outreach-email)[Examples for sales, recruiting and job seekers](https://compleadly.com/blog/how-to-end-an-email#examples-for-sales-recruiting-and-job-seekers)[Sales: after sending a quote](https://compleadly.com/blog/how-to-end-an-email#sales-after-sending-a-quote)[Recruiting: reaching out to candidates](https://compleadly.com/blog/how-to-end-an-email#recruiting-reaching-out-to-candidates)[Job seekers: applications and direct outreach](https://compleadly.com/blog/how-to-end-an-email#job-seekers-applications-and-direct-outreach)[Mistakes that undercut your closing](https://compleadly.com/blog/how-to-end-an-email#mistakes-that-undercut-your-closing)[The same thing in a LinkedIn message](https://compleadly.com/blog/how-to-end-an-email#the-same-thing-in-a-linkedin-message)[With CompLeadly: the same closing for many contacts](https://compleadly.com/blog/how-to-end-an-email#with-compleadly-the-same-closing-for-many-contacts)[Checklist: how to end your next email](https://compleadly.com/blog/how-to-end-an-email#checklist-how-to-end-your-next-email)[FAQ: How to end an email](https://compleadly.com/blog/how-to-end-an-email#faq-how-to-end-an-email) // contents [How to end an email: the four parts of a closing](https://compleadly.com/blog/how-to-end-an-email#how-to-end-an-email-the-four-parts-of-a-closing)[Email sign-offs by formality](https://compleadly.com/blog/how-to-end-an-email#email-sign-offs-by-formality)[Formal: for the first contact](https://compleadly.com/blog/how-to-end-an-email#formal-for-the-first-contact)[Neutral: for ongoing exchanges](https://compleadly.com/blog/how-to-end-an-email#neutral-for-ongoing-exchanges)[Warm: when you know each other](https://compleadly.com/blog/how-to-end-an-email#warm-when-you-know-each-other)[With a reference: a place or an occasion](https://compleadly.com/blog/how-to-end-an-email#with-a-reference-a-place-or-an-occasion)[Punctuation and formatting](https://compleadly.com/blog/how-to-end-an-email#punctuation-and-formatting)[Writing to German-speaking contacts](https://compleadly.com/blog/how-to-end-an-email#writing-to-german-speaking-contacts)[Match the sign-off to the greeting](https://compleadly.com/blog/how-to-end-an-email#match-the-sign-off-to-the-greeting)[How to end a cold outreach email](https://compleadly.com/blog/how-to-end-an-email#how-to-end-a-cold-outreach-email)[Examples for sales, recruiting and job seekers](https://compleadly.com/blog/how-to-end-an-email#examples-for-sales-recruiting-and-job-seekers)[Sales: after sending a quote](https://compleadly.com/blog/how-to-end-an-email#sales-after-sending-a-quote)[Recruiting: reaching out to candidates](https://compleadly.com/blog/how-to-end-an-email#recruiting-reaching-out-to-candidates)[Job seekers: applications and direct outreach](https://compleadly.com/blog/how-to-end-an-email#job-seekers-applications-and-direct-outreach)[Mistakes that undercut your closing](https://compleadly.com/blog/how-to-end-an-email#mistakes-that-undercut-your-closing)[The same thing in a LinkedIn message](https://compleadly.com/blog/how-to-end-an-email#the-same-thing-in-a-linkedin-message)[With CompLeadly: the same closing for many contacts](https://compleadly.com/blog/how-to-end-an-email#with-compleadly-the-same-closing-for-many-contacts)[Checklist: how to end your next email](https://compleadly.com/blog/how-to-end-an-email#checklist-how-to-end-your-next-email)[FAQ: How to end an email](https://compleadly.com/blog/how-to-end-an-email#faq-how-to-end-an-email) **Short answer:** Here is how to end an email in business: a closing line, a sign-off, your name and your signature. The safe choice is "Best regards" or "Kind regards". "Sincerely" is more formal, "Best" is more relaxed. In English, a comma usually follows the sign-off, and the sign-off should match the greeting at the top of the email. The table shows which one fits when. | Sign-off | Formality | When to use it | | --------------------------- | -------------------------- | ------------------------------------------------------------------- | | Yours faithfully | very formal | British letters that open with "Dear Sir or Madam" | | Sincerely / Yours sincerely | very formal | applications, contracts, complaints, first letter to a named person | | Kind regards | formal | first contact, quotes, emails to people you have not met | | Best regards | neutral to formal | first contact and ongoing business exchanges | | Regards | short, can read as cool | quick replies to people you know, internal admin | | Warm regards | warm | clients and partners you have already spoken to | | Best | relaxed | the third or fourth email in a thread, colleagues | | Thanks / Many thanks | relaxed | when your email asks for something | | Cheers | very relaxed, more British | colleagues and contacts you know well | Use these sign-offs as templates for your emails to customers, candidates or employers. **Last updated: October 2026.** The sentence before the sign-off, where you ask for a reply or say thank you, is a topic of its own, with 20 options in [“I look forward to hearing from you”: professional email phrases for every situation](https://compleadly.com/blog/i-look-forward-to-hearing-from-you-professional-email-phrases-for-every-situation). This post is about what comes after it. ## How to end an email: the four parts of a closing Ending an email takes more than typing "Regards" at the bottom. The closing has four parts, and each one has its own job: 1. **The closing line** says what happens next. A question, a date, a thank you. After the subject line, it is the most important sentence in the email. 2. **The sign-off** sets the tone. It shows how close you are to the recipient, or how close you want to be. 3. **Your name** goes on its own line. First and last name for a first contact, first name only once you are on first-name terms. 4. **The signature** gives your role, company and contact details. It is the part people look for later when they want to call you. Here is a complete closing for a business email: > Would a short call on Thursday at 10 am work for you? > > Best regards, > > Anna Berger > > Anna Berger > Head of Sales, Example Ltd > Phone 0123 456789 The name appears twice here, once under the sign-off and once in the signature. That is normal. If your signature already puts your name directly below the sign-off, once is enough. ![Schaubild: Wie beendet man eine E-Mail? Der Schluss besteht aus vier Teilen, Schlusssatz, Grußformel, Name und Signatur, untereinander im E-Mail-Fenster](https://media.compleadly.de/media/fe17ebbb3c0b638fa3ec0467f9bfeb98aa3f1e2a4fba8370e18a2f12b828fa33.jpg) Diagram on how to end an email: the closing has four parts, closing line, sign-off, name and signature, stacked inside an email window ## Email sign-offs by formality Your choice depends on two things: how well you know the recipient and how the email started. ### Formal: for the first contact - **Sincerely** and **Yours sincerely** are the sign-offs you cannot get wrong in a formal letter. They are standard for job applications, contracts and the first email to a procurement team. - **Yours faithfully** belongs to traditional British correspondence when you do not know the recipient's name. In a sales email it reads like it came from another decade. - **Kind regards** is formal without being stiff. It works for a first contact, a quote or a reply to someone senior. ### Neutral: for ongoing exchanges - **Best regards** is the most common business sign-off. It shows respect and does not feel stiff. - **Regards** on its own is short. With people you know it is fine, but to a stranger it can come across as cool or annoyed. - **Best** is the sign-off for the third or fourth email in a thread. In a first email to someone you have never met, it can feel too casual. ### Warm: when you know each other - **Warm regards** fits after a good conversation, after a joint meeting or with long-standing clients. - **All the best** is friendly and works well at the end of a project or before a longer break. - **Cheers** is very relaxed and common in British English. Keep it for people you already know well. ### With a reference: a place or an occasion Adding a detail makes the sign-off more personal. "Best regards from Hamburg" works if the place means something to the recipient, for example because you are based in the same city or met at a trade fair there. "Have a great weekend" or "Enjoy the sunshine" before your sign-off is relaxed and suits contacts you have written to before. A note about an occasion only works if it is accurate: "Happy holidays" in an email that gets read two weeks into January does more harm than good. ## Punctuation and formatting Most mistakes happen here, and they show immediately. **A comma after the sign-off.** In English business emails, the common convention is a comma after the sign-off, followed by your name on a new line: > Best regards, > Anna Berger Many people now leave it out in short emails. Either way, stay consistent. **No full stop and no exclamation mark.** "Best regards!" reads as overexcited in a business email. **Capitalisation.** Capitalise only the first word of the sign-off: "Best regards", "Kind regards", "Yours sincerely". "Best Regards" with a capital R is a common slip. **No abbreviations.** "BR", "Rgds" or "Thx" save two seconds and tell the recipient that they were not worth those two seconds. In an outreach email, that is the wrong message. **A blank line.** Leave a blank line between the closing line and the sign-off. It separates the content from the goodbye. ## Writing to German-speaking contacts If you write in German to contacts in Germany, Austria or Switzerland, a few rules change. **The standard sign-offs.** Duden lists "Mit freundlichen Grüßen" (with kind regards), "Mit freundlichem Gruß" (with kind regard) and "Freundliche Grüße" (kind regards) for business correspondence. "Mit verbindlichen Grüßen" is the more formal variant. More relaxed forms include "Beste Grüße" (best regards), "Mit den besten Grüßen" (with best regards), "Mit herzlichem Gruß" (with warm regards) and "Herzlichst" (warmly) ([Duden, Die Grußformel in Brief und E-Mail](https://www.duden.de/sprachwissen/sprachratgeber/Die-Gru%C3%9Fformel-in-Brief-und-E-Mail), accessed 7 October 2026). | German sign-off | English gloss | When it fits | | ----------------------- | ------------------------------- | --------------------------------------------------- | | Mit freundlichen Grüßen | with kind regards | first contact, applications, quotes | | Freundliche Grüße | kind regards | business emails, slightly more modern | | Beste Grüße | best regards | ongoing exchanges with clients and partners | | Viele Grüße | many greetings, close to "Best" | internal emails, follow-ups after the first contact | | Herzliche Grüße | warm regards | people you have already spoken to | **No comma after the German sign-off.** The official spelling rules of the Rat für deutsche Rechtschreibung state that the sign-off at the end of a letter usually stands without a punctuation mark, with the name on a new line ([Amtliches Regelwerk, 2024 edition](https://www.rechtschreibrat.com/DOX/RfdR%5FAmtliches-Regelwerk%5F2024.pdf), p. 124, accessed 7 October 2026). So: > Mit freundlichen Grüßen > Anna Berger and not "Mit freundlichen Grüßen," with a comma. The comma is the English habit that slips into German emails. **Switzerland and Liechtenstein.** There, "ss" can always be written instead of "ß", so "Freundliche Grüsse" (Amtliches Regelwerk 2024, § 25 E2). If you write to business partners in Switzerland, use that spelling. The greeting there also usually stands without a comma, and the first word of the next line starts with a capital letter (Amtliches Regelwerk 2024, p. 124). **No abbreviations.** "MfG" or "LG" are the German versions of "BR" and have the same effect. ![Grußformel in der E-Mail richtig setzen: links mit Komma nach dem Gruß als Fehler markiert, rechts ohne Komma und mit Namen in eigener Zeile als korrekt markiert](https://media.compleadly.de/media/89e2f8f7ab735130bbe554f4df92cd2262335069819c17ec6d46545c8ab06875.jpg) Sign-off punctuation for German-speaking contacts: on the left, a comma after the sign-off marked as an error, on the right, no comma and the name on its own line marked as correct ## Match the sign-off to the greeting The beginning and the end of an email belong together. If you open with "Dear Ms Berger" and close with "Cheers", you send two signals that contradict each other. The rule of thumb: mirror the tone of your greeting. | Greeting | Matching sign-off | | ---------------------- | ----------------------------- | | Dear Sir or Madam | Yours faithfully | | Dear Ms Berger | Yours sincerely, Kind regards | | Good morning Ms Berger | Kind regards, Best regards | | Hello Ms Berger | Best regards, Best | | Hi Anna | Best, Warm regards | | Hey Anna | Cheers, Thanks | As the thread goes on, the tone may relax, but only in one direction and only if the other person relaxes too. If a client answers your "Kind regards" with "Best", you can switch to "Best" in your next email. Never jump back to the formal version, though. It reads as if you were upset. ## How to end a cold outreach email In cold outreach, the closing decides whether you get a reply. The recipient does not know you, did not expect your email and is looking for a reason to delete it. Three rules for the end of an outreach email: **A question that can be answered in one line.** "Is this something you are working on?" or "Would 15 minutes on Thursday at 10 am work for you?" is easy to answer. "I look forward to hearing from you" is not, because it leaves open what you want to hear. **A sign-off that is polite but not stiff.** For a B2B first contact, "Kind regards" or "Best regards" is a good choice. "Sincerely" is correct but formal, and "Warm regards" to a stranger feels too familiar. **A signature that builds trust.** Full name, role, company, a phone number and one link at most. Colourful banners, several logos and quotes add a whole screen to your email on a phone. A closing for the first outreach email: > Many of your customers now order through your portal. Would it be useful to hear how other retailers automate their reorders? > > Kind regards, > Anna Berger And for the follow-up a week later: > I am following up on my email from \[date\]. Is reordering through the portal a topic for you right now, or should I get back in touch in the spring? > > Best regards, > Anna Berger How the whole cold email is built, from the subject line to the follow-up, is covered in [Cold Email: Structure, 8 Templates and a Follow-Up Cadence](https://compleadly.com/blog/cold-email). For following up, there are dedicated templates with timing in [Cold Email Follow Up: 15 Email and LinkedIn Templates With Timing](https://compleadly.com/blog/follow-up-email-templates). ## Examples for sales, recruiting and job seekers In all three cases, the sign-off is the same decision: how close am I to the recipient, and what do I want to happen next? The closing line is what changes. ### Sales: after sending a quote > The quote is valid until \[date\]. If you have questions about the licences before then, feel free to call me directly. > > Kind regards, > Anna Berger After the first meeting, once you have spoken: > Thank you for the open conversation today. I will send you the onboarding documents by Friday. > > Warm regards, > Anna Berger ### Recruiting: reaching out to candidates > Your profile is a strong fit for our Team Lead Logistics role. Would you have 20 minutes next week for a first, informal conversation? > > Best regards, > Jonas Weber > Talent Acquisition, Example Inc. With candidates, "Best regards" often works better than "Sincerely". The email is an invitation, not a formal notice. How to write the first message to candidates on LinkedIn is covered in [LinkedIn Recruiting Messages: 10 Templates for Every Stage](https://compleadly.com/blog/linkedin-recruiting-message-templates). ### Job seekers: applications and direct outreach > I would be glad to discuss my application in a personal interview. > > Sincerely, > Lena Schmidt For a job application, "Sincerely" or "Kind regards" stays the safe choice, even if the job ad is written in a casual tone. If you write to a hiring manager directly, without applying to a posted role, your closing can be a little more personal: > I read your post about the new office in Leipzig. If you are looking for support in financial controlling there, I would like to introduce myself briefly. > > Kind regards, > Lena Schmidt Typical mistakes when job hunting on LinkedIn are covered in [10 common LinkedIn mistakes when job hunting](https://compleadly.com/blog/10-common-linkedin-mistakes-when-job-hunting-and-how-to-avoid-them). ![E-Mail beenden in Vertrieb, Recruiting und Bewerbung: drei E-Mail-Karten mit unterschiedlich förmlichen Grußformeln, von Navy für förmlich bis Cyan für locker](https://media.compleadly.de/media/a1504281d3a528151690a9559b21fcf8146a1166cf361fdf097fd0a4cac31e38.jpg) How to end an email in sales, recruiting and job applications: three email cards with sign-offs of different formality, from navy for formal to cyan for casual ## Mistakes that undercut your closing - **Two sign-offs.** "I look forward to your reply and remain yours sincerely. Best regards, Anna" is one sign-off too many. Pick one. - **A pile of pleasantries.** "Thanks in advance, stay well and have a lovely weekend. Kind regards" dilutes the one question that mattered. - **"Thanks in advance" before anyone has agreed to help.** It puts pressure on the recipient. Say thank you once the answer is there. - **A tone that differs from the greeting.** See the table above. - **A signature longer than the email.** Name, role, company and contact details belong in it. Ad banners and quotes do not. - **No name under the sign-off.** An email that ends with "Best regards" followed only by an image signature looks automated. Type your first name by hand. - **A sign-off that never adapts.** In the fifth email with the same person, "Yours sincerely" feels distant. Once the other person writes more casually, you can follow. ## The same thing in a LinkedIn message LinkedIn has no sign-off in the classic sense. Your message sits in a chat thread, and above it both sides see profile photo, name and job title. "Kind regards, Anna Berger" under a chat message looks as if someone pasted a letter into a messenger. The connection request adds a hard limit: the personal note can be at most 200 characters, and without Premium you can add a personalised note to up to three invitations per month ([LinkedIn Help, Personalize invitations to connect](https://www.linkedin.com/help/linkedin/answer/a563153), accessed 7 October 2026). Every character you spend on a sign-off is missing from your message. The rule on LinkedIn: the question at the end replaces the sign-off. A short sign-off with your first name is fine if it sounds natural. Examples, each with the email closing and the LinkedIn version: **Sales, first contact** Email: > Would a short conversation about this be useful for you? > > Kind regards, > Anna Berger LinkedIn: > Is this on your radar right now, Thomas? **Sales, follow-up** Email: > I am following up on my email from \[date\]. Is this still a topic for you? > > Best regards, > Anna Berger LinkedIn: > Quick follow-up, Thomas: is the timing wrong, or should I get back to you in the spring? **Recruiting** Email: > Would you have 20 minutes next week for a first conversation? > > Best regards, > Jonas Weber LinkedIn: > Would you have 20 minutes next week for a first conversation? Best, Jonas Many recruiters keep a slightly more formal tone on LinkedIn as well. In that case, a short sign-off with your first name can stay. It makes the message more personal without taking up much space. **Job seekers** Email: > If you are looking for support in financial controlling, I would like to introduce myself briefly. > > Kind regards, > Lena Schmidt LinkedIn: > I read your post about the Leipzig office. Are you looking for support in financial controlling there? I would like to introduce myself briefly. **After a connection request is accepted** > Thanks for connecting, Thomas! What is keeping your purchasing team busiest right now? More wording ideas for that first message are in [Thanks for Connecting on LinkedIn: 15 Messages & Replies That Work](https://compleadly.com/blog/thanks-for-connecting-linkedin-message). When to move from LinkedIn to email, and how the tone changes on the way, is covered in [LinkedIn and email outreach](https://compleadly.com/blog/linkedin-and-email-outreach). ![E-Mail-Grußformel und LinkedIn-Nachricht im Vergleich: Der vierteilige E-Mail-Schluss wird in der LinkedIn-Nachricht zu einer einzigen kurzen Frage](https://media.compleadly.de/media/9859fe998ec0d28ae0ea46261b41a2c96c52322a376df05a2b3e8dd6e84b5897.jpg) Email sign-off and LinkedIn message compared: the four-part email closing becomes a single short question in the LinkedIn message ### With CompLeadly: the same closing for many contacts If you write to many contacts on LinkedIn, you do not rewrite the closing every time. In CompLeadly, you save a message as a message template and insert placeholders such as first name or company, so the question at the end still sounds personal. Your target audience comes from a people search, a Sales Navigator search or, with your own Recruiter licence, a Recruiter search. The opener goes to new contacts after they have accepted your connection request. A follow-up only goes out if the previous message stayed unanswered for the number of days you set. If the contact replies, no further follow-up is sent, and the reply shows up in Smartchat. You write the text and the question at the end yourself. Plans and prices are on the [pricing page](https://compleadly.com/pricing), and the workflow for recruiters is shown in the [recruiting use case](https://compleadly.com/use-cases/recruiters). Before you hit send, check whether your message is too long or too formal with the free Message Check. [Open the tool: Message Check](https://compleadly.com/free-tools/message-check) ## Checklist: how to end your next email 1. Is there exactly one question or one clear next step before the sign-off? 2. Does the sign-off match the greeting at the top of the email? 3. In English: is there a comma after the sign-off, used consistently? In German: no comma. 4. Is the sign-off written out, without "BR", "Rgds" or "Thx"? 5. Is your name under the sign-off, and is your signature short? 6. Writing in German to Switzerland? Then "Grüsse" with ss. 7. On LinkedIn: did you replace the sign-off with a question? ## FAQ: How to end an email How do you end an email professionally? Knowing how to end an email comes down to four parts: a closing line that names the next step, a sign-off such as "Best regards" or "Kind regards", your name on its own line and a short signature with role, company and phone number. In English, a comma usually follows the sign-off. Do you put a comma after an email sign-off? In English, the common convention is a comma after the sign-off, as in "Best regards,", with your name on the next line. In German emails it is the opposite: according to the official spelling rules of the Rat für deutsche Rechtschreibung, the sign-off usually stands without a punctuation mark. Is "Sincerely" still appropriate in business emails? Yes, for job applications, contracts, complaints and formal first contacts it is still a safe choice. In ongoing exchanges, "Kind regards" or "Best regards" feels more modern without being impolite. What can I write instead of "Best regards"? Depending on how close you are to the recipient: "Kind regards", "Warm regards", "Best" or "All the best". A reference to a place, such as "Best regards from Hamburg", makes the sign-off more personal if the place means something to the recipient. Is it OK to abbreviate an email sign-off? In business emails, avoid it. "BR" or "Rgds" saves almost no time and looks careless, especially in a first contact. A quick chat between colleagues is different, an email to clients or candidates is not. How do you end a LinkedIn message? With a short, specific question instead of an email sign-off, for example "Would a quick chat next week work?". A sign-off with your first name, such as "Best, Jonas", is fine if you have the space. The note on a connection request is limited to 200 characters. --- Was this post helpful? // newsletter ### Want more? Sign up and get new articles on LinkedIn outreach and automation straight to your inbox. You will receive a confirmation email (double opt-in). You can unsubscribe at any time via the link in every email. Details: [privacy policy](https://compleadly.com/privacy). ![Sebastian Andes](https://media.compleadly.de/media/8b720e679e2f2b08cc017d1938d026c62e625a21790c6df1284c2d4075cb3582-2.webp) [Sebastian Andes](https://compleadly.com/blog/author/sebastian-andes) Managing Director · CEO Marketing coach & business consultant. An experienced entrepreneur and marketing strategist, he has been co-building CompLeadly since 2019. [LinkedIn – Sebastian Andes](https://www.linkedin.com/in/sebastian-andes/) ![Philipp Krapp](https://media.compleadly.de/media/5f21a7708967b449194687bb2101d4f657472eae4f1382d605d6904a027aab22-2.webp) [Philipp Krapp](https://compleadly.com/blog/author/philipp-krapp) Managing Director · CTO Software engineer & app developer. An innovative software developer, he has been co-building CompLeadly since 2019. [LinkedIn – Philipp Krapp](https://www.linkedin.com/in/philipp-krapp/) ![CompLeadly Team](https://media.compleadly.de/media/9109d0d881666addb60c3164d0302e5f499991f811381c2c8d17b8fb37e2f9e9-2.svg) [CompLeadly Team](https://compleadly.com/blog/author/compleadly-team) We build CompLeadly so LinkedIn outreach stops being a matter of luck. Our content team writes up what actually works in real campaigns. // keep reading ## You might also like [![A post card with three small tag labels leading to three topic clusters in the background, in navy and cyan](https://media.compleadly.de/media/7a45bcb511e0a0e3d8f4b5cd7c9d73450bbd3a4590bc0e56067c2c2cd02580ca.jpg)Content & ReachLinkedIn Hashtags: How Many, Which Ones and Where They Go in 20268 min read](https://compleadly.com/blog/linkedin-hashtags)[![Five square slide cards arranged as a horizontal carousel in navy and cyan, the middle one larger in the foreground, with page dots below and arrows on the left and right](https://media.compleadly.de/media/3acb9ae1cc386b199a49a839c1df1889d4132e5b21ba7dcc0f5d5358e5a9198e.jpg)Content & ReachLinkedIn Carousel: How to Create One, Format, Size and 6 Examples10 min read](https://compleadly.com/blog/linkedin-carousel)[![A floating post card with a formatting toolbar, a highlighted bold line and cyan bullet points in front of a blurred office](https://media.compleadly.de/media/7228f20631cb27864a52937bff26444dd1b14934fc8eea8f7f74c8558718943e.jpg)Content & ReachLinkedIn Bold Text: Bold, Italics & Bullets in Posts7 min read](https://compleadly.com/blog/linkedin-bold-text) ## Ready for answers instead of cold lists? [Try free for 10 days](https://compleadly.com/download) ```json { "@context": "https://schema.org", "@type": "Organization", "@id": "https://compleadly.de/#organization", "name": "CompLeadly", "legalName": "CompLeadly OHG", "description": "LinkedIn automation software for B2B sales and lead generation — since 2019, with data hosted in the EU.", "foundingDate": "2019", "founder": [ { "@type": "Person", "@id": "https://compleadly.de/ueber-uns#person-sebastian-andes", "name": "Sebastian Andes", "jobTitle": "Managing Director · CEO", "url": "https://compleadly.com/about", "image": "https://compleadly.com/images/founders/sebastian-andes-960w.webp", "sameAs": [ "https://www.linkedin.com/in/sebastian-andes/" ], "worksFor": { "@id": "https://compleadly.de/#organization" } }, { "@type": "Person", "@id": "https://compleadly.de/ueber-uns#person-philipp-krapp", "name": "Philipp Krapp", "jobTitle": "Managing Director · CTO", "url": "https://compleadly.com/about", "image": "https://compleadly.com/images/founders/philipp-krapp-960w.webp", "sameAs": [ "https://www.linkedin.com/in/philipp-krapp/" ], "worksFor": { "@id": "https://compleadly.de/#organization" } } ], "url": "https://compleadly.com/", "logo": { "@type": "ImageObject", "url": "https://compleadly.com/brand/compleadly-logo-light.svg" }, "sameAs": [ "https://www.linkedin.com/company/compleadly/", "https://www.facebook.com/CompLeadlyLinkedInSoftware/", "https://www.instagram.com/compleadly/", "https://www.youtube.com/channel/UCNT_aB_ioPgfoAvFclwXvug" ], "contactPoint": [ { "@type": "ContactPoint", "telephone": "+49 2202 1860373", "email": "info@compleadly.de", "contactType": "customer support", "areaServed": "DE", "availableLanguage": [ "German", "English" ] } ], "address": { "@type": "PostalAddress", "streetAddress": "Hauptstr. 26", "postalCode": "51465", "addressLocality": "Bergisch Gladbach", "addressCountry": "DE" } } ``` ```json { "@context": "https://schema.org", "@type": "WebSite", "@id": "https://compleadly.com/#website", "name": "CompLeadly", "url": "https://compleadly.com/", "inLanguage": "en-US", "publisher": { "@id": "https://compleadly.de/#organization" }, "potentialAction": { "@type": "SearchAction", "target": { "@type": "EntryPoint", "urlTemplate": "https://compleadly.com/search?q={search_term_string}" }, "query-input": "required name=search_term_string" } } ``` ```json { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://compleadly.com/" }, { "@type": "ListItem", "position": 2, "name": "Blog", "item": "https://compleadly.com/blog" }, { "@type": "ListItem", "position": 3, "name": "How to End an Email: Sign-Offs for Business and Outreach Emails", "item": "https://compleadly.com/blog/how-to-end-an-email" } ] } ``` ```json { "@context": "https://schema.org", "@type": "BlogPosting", "@id": "https://compleadly.com/blog/how-to-end-an-email#article", "headline": "How to End an Email: Sign-Offs for Business and Outreach Emails", "description": "How to end an email in business: sign-offs from formal to casual in one table, comma rules for English and German, examples for sales", "url": "https://compleadly.com/blog/how-to-end-an-email", "mainEntityOfPage": { "@type": "WebPage", "@id": "https://compleadly.com/blog/how-to-end-an-email" }, "inLanguage": "en-US", "image": "https://media.compleadly.de/media/909b5839797f689f4a9b0624cf05aae94e860a7cd249f40823a7fcccdce34afc.jpg", "datePublished": "2026-10-18T07:00:00.000Z", "dateModified": "2026-10-18T07:00:00.000Z", "author": [ { "@type": "Person", "@id": "https://compleadly.com/blog/author/sebastian-andes#person", "name": "Sebastian Andes", "url": "https://compleadly.com/blog/author/sebastian-andes", "sameAs": [ "https://www.linkedin.com/in/sebastian-andes/" ] }, { "@type": "Person", "@id": "https://compleadly.com/blog/author/philipp-krapp#person", "name": "Philipp Krapp", "url": "https://compleadly.com/blog/author/philipp-krapp", "sameAs": [ "https://www.linkedin.com/in/philipp-krapp/" ] }, { "@type": "Organization", "@id": "https://compleadly.com/blog/author/compleadly-team#organization", "name": "CompLeadly Team", "url": "https://compleadly.com/blog/author/compleadly-team" } ], "publisher": { "@type": "Organization", "@id": "https://compleadly.de/#organization", "name": "CompLeadly", "logo": { "@type": "ImageObject", "url": "https://compleadly.com/brand/compleadly-logo-light.svg" } } } ``` ```json { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "How do you end an email professionally?", "acceptedAnswer": { "@type": "Answer", "text": "Knowing how to end an email comes down to four parts: a closing line that names the next step, a sign-off such as \"Best regards\" or \"Kind regards\", your name on its own line and a short signature with role, company and phone number. In English, a comma usually follows the sign-off." } }, { "@type": "Question", "name": "Do you put a comma after an email sign-off?", "acceptedAnswer": { "@type": "Answer", "text": "In English, the common convention is a comma after the sign-off, as in \"Best regards,\", with your name on the next line. In German emails it is the opposite: according to the official spelling rules of the Rat für deutsche Rechtschreibung, the sign-off usually stands without a punctuation mark." } }, { "@type": "Question", "name": "Is \"Sincerely\" still appropriate in business emails?", "acceptedAnswer": { "@type": "Answer", "text": "Yes, for job applications, contracts, complaints and formal first contacts it is still a safe choice. In ongoing exchanges, \"Kind regards\" or \"Best regards\" feels more modern without being impolite." } }, { "@type": "Question", "name": "What can I write instead of \"Best regards\"?", "acceptedAnswer": { "@type": "Answer", "text": "Depending on how close you are to the recipient: \"Kind regards\", \"Warm regards\", \"Best\" or \"All the best\". A reference to a place, such as \"Best regards from Hamburg\", makes the sign-off more personal if the place means something to the recipient." } }, { "@type": "Question", "name": "Is it OK to abbreviate an email sign-off?", "acceptedAnswer": { "@type": "Answer", "text": "In business emails, avoid it. \"BR\" or \"Rgds\" saves almost no time and looks careless, especially in a first contact. A quick chat between colleagues is different, an email to clients or candidates is not." } }, { "@type": "Question", "name": "How do you end a LinkedIn message?", "acceptedAnswer": { "@type": "Answer", "text": "With a short, specific question instead of an email sign-off, for example \"Would a quick chat next week work?\". A sign-off with your first name, such as \"Best, Jonas\", is fine if you have the space. The note on a connection request is limited to 200 characters." } } ] } ```